We received this notification from NAVHDA International, and are sorting through the best way to implement this policy while at the same time, making it as seamless as possible so as not to interfere with you involving family and friends who are not members of NAVHDA International in our Chapter events. Remember, your family members are automatically members of our Chapter with your enrollment however, they are not considered members of NAVHDA International unless they have an individual membership with them.
We’ll keep you updated as this develops. Thank you for your cooperation.
Click here for NAVHDA International Facebook info thread on this topic
From NAVHDA International, 03/04/2018
ALL Non-Members Participating in NAVHDA Events are Required to Sign a Release and Express Assumption of Risk Agreement (available under the Forms Express link at www.navhda.org/forms-express)
This year, for the first time in many years, our organization’s liability insurance coverage has been placed with a different insurance company, Philadelphia Insurance Company. As part of our insurance contract with Philadelphia, we are now required to secure a signed release and express assumption of risk agreement (the “release agreement”) from anyone who will be participating at one of our events that is not a member of the NAVHDA parent organization, also known as NAVHDA International.
The following Q&A provides information on how we will utilize this release agreement in our organization.
Why do we need this release agreement and what is its purpose?
It is now a requirement of our insurance coverage to comply with this so as to not to jeopardize our coverage.
Who has to sign the release agreement?
This release agreement must be signed by anyone who is not a member of NAVHDA International as defined below, and who intends to participate in ANY NAVHDA-sanctioned event, including but not limited to all tests, handler clinics, and training days. In addition, if the participant is a minor, the release agreement must be signed by a parent or other legal guardian.
Who is a member and who is a non-member?
An individual is considered a NAVHDA member if they have a NAVHDA member number and if their dues are paid in full for the year in which the event in question is occurring. This would include “life members” since they have a member number and their dues are paid in perpetuity. Some Chapters allow spouses and/or family members to be considered Chapter members without joining NAVHDA International; these individuals are considered non-members of NAVHDA International and must therefore sign the release agreement prior to actively participating in any NAVHDA International or Chapter events. A nonmember is defined as anyone who wishes to participate at a NAVHDA event, but who is not a member of NAVHDA International, and/or individuals who are former NAVHDA International members but whose dues are not paid in full, and/or is someone who intends to join NAVHDA International but does not yet have a member number or dues paid in full.
Under what circumstances is the release agreement required?
A release agreement is required when a non-member wishes to actively participate in a NAVHDA event. Practically speaking, this means anytime a non-member intends to:
• handle a dog in one of our hunt tests or training sessions
• follow a handler out in the field during a hunt test or training session
• volunteer to help at any NAVHDA sactioned event
As a side note, a non-member can never be allowed to handle a firearm at any of our events.
When is a release agreement NOT required?
A signed release agreement is not required for any non-member who is merely there to watch an event from a distance or stops by to have lunch, etc., but does not otherwise actively participate in any event or activities.
Is the release agreement signed yearly, or for each event?
A release agreement should be obtained each time a non-member wishes to participate in any NAVHDA sactioned event. It is the only way to ensure that we have a release agreement for that particular activity.
Who secures and retains the release agreement and for how long does it need to be retained?
The release agreement should be secured and retained by NAVHDA International for International events and by the local Chapter for Chapter events. The release agreement should be maintained for a minimum of one year after the expiration of the longest applicable statute of limitation for tort actions in the relevant jurisdiction. Any release agreement pertaining to a minor should be maintained for the period of the applicable statute of limitations after the minor reaches the age of majority.
Who is responsible for ensuring release agreements are signed prior to an event?
The hosting Chapter’s secretary or his/her designee is responsible for securing the signed release agreement from the appropriate people before and during a NAVHDA event. During their opening remarks, the Senior Judge is encouraged to inform all non-members that they must complete the release agreement if they have not already done so.
Who can “witness” the signature of the release agreement?
Any member of NAVHDA International that is at least 21 years old and who has read and understands the release agreement may witness the signature for a non-member.